It is the responsibility of the Office of Grants and Contracts Administration to maintain records on all grant submissions, awards and renewals; and all contracts. In order to assist in this process, faculty and staff preparing to submit a grant proposal need to contact the Office early in the process. This can be accomplished by filling out the Grant Concept Development Form, discussing it with your Dean and forwarding it to your V.P. for approval. The V.P. will submit the approved project to the Grants and Contracts Administration Office.

All external grant proposals for research, programs, projects, etc. must be approved by appropriate University officials, including the President, before being submitted to a funding prospect.  All grant monies must be processed through the Grant and Contract Administration Office. A new account number must be used for any grant monies received. The grants office will obtain an account number from the Controller’s Office for each grant received and provide the project director with that number.

For more information about the processes used to submit a grant proposal, monitor or administer an award, and/or create a grant budget account and expend funds within the account, please refer to the following flowcharts:

• Submitting a grant proposal
• SUBMITTINGAGRANTPROPOSALFLOWCHART.pdf
• Administering a grant award
• ADMINISTERINGAGRANTAWARDFLOWCHART.pdf
• Creating a grant budget account
• CREATINGAGRANTBUDGETACCOUNTFLOWCHART.pdf
• Expending funds within the grant account
• EXPENDINGFUNDSFROMAGRANTACCOUNTFLOWCHART.pdf

For complete information on grant and/or contract administration, please see The University of Findlay Grants and Contracts Administration Manual (to be released August 2008).