Certain procedures need to be followed in order to ensure that all awarded projects run smoothly. The following steps are crucial in administering a grant or contract award.

Grant Office monitors award status

• Directof of Grants notifies all departments if/when grant has been awarded
• If rejection notice is received, PI follows up with funding agency for proposal review
• For more detailed information, please check the Grants and Contracts Administration Manual

Director of Grants meets with PI to initiate project

• Director of Grants reviews Terms and Conditions of award and assists PI in negotiating with funding agency
• Director of Grants assists PI in setting up spreadsheets and files for reporting
• For more detailed information, please check the Grants and Contracts Administration Manual

PI Conducts Scope of Work (activities within grant proposal) and records outcomes

• PI manages all grant personnel (including subcontractors and consultants), monitors completion of all grant activities and expenditures of all budget items
• The PI cannot change any aspect of the Scope of Work without discussion with Director of Grants and funding agency   
• For more detailed information, please check the Grants and Contracts Administration Manual

PI writes and submits reports as stipulated by funding agency and closes project out at end of grant period

• PI meets with Director of Grants on a quarterly basis to review progress of grant objectives and grant fund expenditures and at grant close to ensure all reports have been submitted and funds expended
• PI maintains record keeping in order to ensure that project reports are timely and accurate
• For more detailed information, please check the Grants and Contracts Administration Manual