Student Employment

​​​​​​​​New Student Employee Checklist​

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Welcome to employment at The University Findlay! Review this step-by-step checklist upon starting your new job to assist you in completing all required on-boarding tasks.


On or Before Your First Day


Employee Onboarding Tasks in your Workday Inbox

Onboarding is launched after your department has finalized your work assignment in Workday. You will receive an introductory e-mail from Workday when this occurs. The e-mail will prompt you to log-in to Workday and complete onboarding tasks from your Workday Inbox.


Access to Workday requires two-factor authentication through Microsoft Authenticator. Learn more through ITS Link  https://www.findlay.edu/offices/information-technology/mfafaq


Need assistance with onboarding tasks, viewing paychecks or learning how to enter time in Workday?

Click on WD Resources on your Workday Homepage.

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Onboarding tasks that can be completed before first day of work: 

Why is it important? 

​​Complete Form I-9​

​Per federal law, as an employer, UF is required to verify your identity and employment authorization within your first three work days.

You must provide original, unexpired documents that establish your identity and citizenship. Please see the I-9 List of Acceptable Documents.

​UF uses E-Verify to verify work eligibility of ALL University employees.

​Edit Government IDs​​

​Task in which you enter your Social Security Number (SSN) or other government-issued identification into Workday, UF's HR system.


*For re-hired students, this step may not trigger

​Active Military

​As an employer, UF collects this information as required by state and/or federal law

​Self-Identification of a Disability

​As an employer, UF collects this information as required by state and/or federal law

​Self-Identification of Veteran Status

​As an employer, UF collects this information as required by state and/or federal law

​Change in Emergency Contact

Students must complete this step in order to have an emergency contact on file.​


​Manage Payment Elections

​This step must be completed before you can be paid for the work completed.

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For hourly-paid jobs, you must complete timesheets regularly to be paid​

2021 Bi-Weekly Pay Schedule

​Complete Federal Withholding Elections (W-4)

​​Per Federal Internal Revenue Service (IRS) law, this must be completed for Federal tax purposes


​Complete State and Local Withholding Elections

Cannot be completed until hire date in Workday

Must use your permanent home address

Ohio From IT 4NR
  • Employees residing outside Ohio and in a state with whom Ohio has reciprocity include: Indiana, Kentucky, West Virginia, Michigan or Pennsylvania​​
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